How To Backup Windows Outlook

Mod email systems keep your mail in the deject and then you tin access it from anywhere, just even they have storage limits. Here'southward how to accept a backup of your Microsoft Outlook emails and restore it if yous always need those letters again.

How to Take a Fill-in In Microsoft Outlook

Taking a backup in Microsoft Outlook is very easy. Backups are stored in PST (Personal Storage Table) files, which tin exist opened directly in Outlook. Hither's how to create one.

RELATED: What's the Difference Between Outlook's PST and OST Files?

Open Microsoft Outlook on your figurer, click "File" in the ribbon, then select Open & Export > Import/Export.

Click "Export To A File" and then select the "Next" button.

From the side by side window, highlight "Outlook Data File" and click "Next" to go along.

You lot tin select an individual binder, such as "Archive," but if y'all desire to make a fill-in of all your emails, click on the name of your mailbox, make sure "Include Subfolders" is checked and and so click "Next."

By default, your file will be called "backup.pst" and stored in Window's default Microsoft Outlook binder, simply you tin can alter the location and the file name.

If yous save the file with the aforementioned name as another PST file in that location, the emails will be saved to the same file. This is what the "Options" section is for; cull whether to replace indistinguishable emails, create duplicate emails, or not to export duplicate emails at all. When you're done, click "Finish."

Outlook volition create a PST file in the location you specified. Meta-data such every bit folder backdrop (views, permissions, and AutoArchive settings), message rules, and blocked senders lists aren't exported.

Use the backup feature as an offsite fill-in, to make space in your IMAP account, or to motion emails into a different account or Microsoft Outlook on another device.

RELATED: How to Export an Outlook Calendar every bit a CSV File

How to Restore a Backup In Microsoft Outlook

At present that you lot accept a PST file, y'all need to exist able to import the data in it back into Microsoft Outlook, which is just as easy as exporting the file.

Open the Outlook application on your computer, click "File," and so select Open & Export > Import/Export.

Side by side, select "Import From Some other Plan or File" and click "Adjacent."

Highlight the "Outlook Data File" option then select "Side by side."

Cull the PST file you desire to import and cull whether to replace indistinguishable emails, create duplicate emails, or non to import duplicate emails at all. When you're done, click "Next."

Select the folder yous want to import—or the whole mailbox, if that'due south what you exported—and cull whether to import the files into the current folder you're in, or folders with the same name equally you exported.

If you're restoring from a backup or moving your emails to a new device, you'll want to "import items into the same folder in" and choose the mail service account to import them into. This will create the same folder structure yous exported to the PST. When y'all're done, click "Finish."

Your emails will now be imported into Microsoft Outlook. If you're importing emails from a unlike business relationship, and yous're using IMAP or MAPI, the imported messages will exist synced with the email server and you'll exist able to admission them from other devices. Depending on the volume of emails, it might take a little while for the sync to consummate.

Remember that meta information such as folder properties ( views, permissions, and AutoArchive settings), message rules, and blocked senders lists aren't exported into the PST, so they won't be imported either and you'll have to recreate them.

Source: https://www.howtogeek.com/695237/how-to-backup-and-restore-emails-in-microsoft-outlook/

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